The goal of this feature is to replace the current process of emailing Ms. Ashley directly for purchase requests with a structured, portal-integrated Purchase Order system. Right now there's no central place to track requests, no audit trail, and no automatic communication back to whoever submitted the request. This fixes all of that. When a staff member logs into the portal, they'll have access to a PO submission form tied to their existing account. They can fill out what they need, who the vendor is, why they need it, how urgent it is, and roughly when they need it by. They can attach files, upload screenshots of product listings or quotes, and include links to vendor pages or Amazon listings. Once submitted, they'll get a confirmation email with their PO number and a summary of what they submitted. They can also check a "My Requests" section at any time to see the current status of everything they've submitted. On Ashley's side, she gets a dedicated review dashboard showing every PO that's been submitted across the organization. She can sort and filter by status, date, submitter, or priority. Each PO opens into a full detail view where she can see everything the submitter included. She can leave internal notes for her own records, add comments that the submitter can see, and update the status of any PO as it moves through the process. POs will move through a defined set of statuses: Pending Review, Under Review, More Info Needed, Approved, Denied, Ordered, Shipped, and Received. Every time Ashley updates a status, the submitter gets an automatic email letting them know. If she needs more information, the submitter gets an email prompting them to log back in and respond. If a PO is denied, the email includes her reason. Once tracking information is available and Ashley adds it to the PO, the submitter automatically gets an email letting them know their items are on the way along with the tracking number, carrier, and a direct link to track the shipment. Each PO gets an auto-generated reference number for easy tracking. There's also a full audit log behind the scenes recording every status change and when it happened, which is useful for accountability and for accounting purposes. Ashley and management would have access to spend summaries and the ability to export PO data to CSV for budget reviews. Access is role-based and ties into the existing portal permission structure. Regular staff can submit POs and view their own. Management can view all POs org-wide in a read-only capacity. Ashley has full control over the review dashboard, status updates, tracking entry, and internal notes. Portal admins have full access to everything including system configuration.

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